Holt Jr. Rams Baseball
Board/Parent Meeting Minutes
January 14, 2009
Meeting was called to order at 6:30pm in Room E113, Holt H.S. main campus
building.
1) Welcome & Introductions
17 attendees, including 3 of 4 Board members: President Bob C., Treasurer Anissa
V., and Recording Secretary Annette M.
Advisory Board (not in attendance) three team Coaches: Head Coach - Brad
Phillips, JV - Nate Potts, Freshman - Aaron Houser
2) Treasurer’s report -
Discussion - $222.00 remains in account. A $750.00 loan was received for the 501
(c)3 Charitable Contribution application, submitted before Christmas. $600.00
donation was received from Consumer’s Energy, thanks to Todd Schultz. 2 sets of
catcher’s gear for each level (six, possible 7 or 8 sets) will be
purchased. Many thanks to Todd for making this donation happen.
Any donations designated for specific purposes, such as gear, are greatly
appreciated. Also, we will accept any old gear in useable condition.
3) Old Business -
Form revision update - Discussion and copies to attendees: Information Form,
Player Registration, Coaches Information packet. Will try to get packets
delivered to schools by Friday, 1/16/09 and a link up to the website, possibly a
week from this Friday, 1/23/09. Also Coaches Application and Coaches Creed forms
have been updated.
4) Evaluations -
Checking date(s) and Court One availability. Each night $5.00 ($10.00 for both
nights) to be collected first night of evaluations to entice people to return
for the 2nd night. Dates: 2/23 - 2/26 and 3/2 - 3/5. Early registration form @
Delhi Parks & Rec. office or on website: www.holtramsbaseball.com with links to
forms. The applications will be sent to Bob Clone for pre-registration for an
indication of numbers attending evaluations. Information for dates & times
included on the packet sheets - see attached.
Discussion - LISA (formerly Frozen Ropes) Lansing Indoor Sports Authority is
open again. They have LISA-North (Old Lansing Ice Arena) and LISA-South (old
BAMM/Frozen Ropes). Court One has lots of baseball stuff going on also.
Suggestions - 1) Sponsor a Holt Night, for reduced rates. 2) Use of gyms through
Tim Tilma to get teams inside to start practices, throwing, catching, etc.
5) New Business
Bylaws - These state that elections were to be held in January. Bylaws will be
changed to reflect that elections will be held at the conclusion of baseball
season, when it is not so busy. Also, we still need Parent Advisors, and our
Coach Advisors remain the High School coaches.
Coaching Clinic dates - February 4th & 5th, 2009, 6:30p-8:00p (Wed. & Thurs.)
The clinic will be at the 9th grade campus building Choir room (across for the
gym). Open to anyone. Brad Phillips will run the clinic and get the word out to
interested people.
Uniforms - We will have the same pants, belts, and socks, and gold shirts. 3
sets for U10, 2 sets for U12, and 2 sets fo U14; Bob ordered one more full set
(full-button jersey) for Teams A, B, C, D. Teams E, F, G, will get the gold
jersey. All uniforms are to be collected - players keep only the hat and socks.
Also, we will look into shirts for the coaches, even if it’s only a t-shirt.
Catcher’s Gear - see above info.
6) Registration -
Discussion - Registration form deadline: forms will be due prior to date of
evaluations. Discussion on late registration of a player, what do we do with
them? Deadline is 2/23/09. Questions discussed on late registration. All rules
apply to even the youngest players. Do we allow late registrations at all? What
if a player can’t make it on the tryout dates? We will look at it on a
case-by-case basis. Late registrations will be looked at on a team availability
basis. The Board’s discretion will take precedent on all decisions made in
reference to late registrations. Registration and Information forms will be made
available on the website.
Issue of player leaving a team - shouldn’t shuffle teams to back fill upper
levels, if a team loses player. Practices are to be set by each coach.
Issue of $150.00 Payment - Must be paid prior to practices; no uniforms will be
issued until payment is made.
Discussion on field availability - There are two U14 fields that are very nice.
Could be used for a
tournament and could sell concessions. Also, could possibly help Mason
with their tournament. We cannot host U10 as the fields are not good. Possible
U12 tournament at JV practice softball field as dimensions are similar.
7) Tournaments -
There are many options, but we have no volunteers to assist. Discussion for
later date.
8) Fund-raising -
Discussion (only) on charitable donations. American Legion of Dimondale makes
donations to
youth baseball programs. Steve Rodgers is the contact. Bob will discuss with
Steve for
possible donation.
9) Open Discussion -
Coach selection time frame - no dates set yet. Coach’s Clinic is set up,
interest and qualification forms. Board to determine coaches and their level.
After rosters are set; board to determine if a change should be made, e.g. Move
a son with head coach from “A” team to ”B” team. Wrap-ups 1st of March, break
into teams.
Bob handed out Information Sheet (similar to last year) and reviewed (see
attached).
Also, all teams must play in at least one tournament, NO Exceptions!
Forms reviewed - Last year’s Coaches Creed, Player Registration, etc.
FYI - Fields are on 1st come 1st serve basis once the season begins. Practices
can start April 13th or prior to this date depending on weather and team
availability.
Coaching discussion - Clinic must be early, Feb. 4th and 5th.
Next meeting - February, will meet after coach’s clinic, possible week of
February 11th or 18th.
Mason sets number of teams at each level, by March 24 approx.
Format for try-outs - Evaluation forms, practice schedule; forms need to be
simple e.g. Use 1 thru 5 rating for several areas; hard data and minimal
comments.
10) Next meeting scheduled for Wednesday, February 11, 2009. Meeting
adjourned - 8:05pm
Possible same location, TBA
