Holt Jr. Rams Baseball
Board/Parent Meeting Minutes
February 11, 2009
Meeting was called to order at 6:30pm in Room E113, Holt H.S. main campus
building.
A) Welcome & Introductions
13 attendees, including 3 of 4 Board members: President Bob C., Treasurer Anissa
V., and Recording Secretary Annette M.
Advisory Board (not in attendance) three team Coaches: Head Coach - Brad
Phillips, JV - Nate Potts, Freshman - Aaron Houser
B) Treasurer’s report -
Discussion - Balance $245.78, minimal to no changes.
Donations - $825.00 Brad Phillips and $300.00 from American Legion. Bob
contacted Steve Rogers from A.L., they usually donate for needed equipment. Our
use possible for 1st aid kits, batting tees for each coach @ $30.00 each for
10. They also provide A.L. uniform patches. For patches (advertising) his
could work for any donation $300.00 to $500.00, any creative way to bring funds
to the program.
C) Old Business - Discussion
Evaluation nights - Cost of $10.00 for 2 nights ($5.00 each night). Evaluation
description on form (attached) and review of items listed. 7pm-8:30pm use of
Court One facility. Bob has received 44 forms to date, in all three age groups.
One page Information sheet went out to schools from Tim Tilma. Bob made attempts
to get as much information out as possible (Newspapers, etc.)
Evaluations - Six people (Brad all eight nights; Justin, Court One staff, 3-4
nights; Nate, Aaron, Mereno, and assistant Allen.)
Evaluation Nights: M 2/23 and W 2/25 - 13/14 y.o.
T 2/24 and Th 2/26 - 11/12 y.o.
M 3/3 and W 3/4 - 8/10 y.o., Last names A thru M
T 3/3 and Th 3/5 - 8/10 y.o., Last names N thru Z
Coaches Clinic - Good turn out, had 18 to 20 attended and may have 12-15
teams, may still have teams without a coach(es). Coaches will need to be
involved with the Mason meetings. End of March; once teams are selected and
coaches are in place, the scheduling is a NIGHTMARE. We need a coordinator at
each level because it is chaos. This could be better than last year, but need to
know the coaches first. Will be done 1st week in May.
D) New Business -
Equipment - Brief discussion, full catch gear for two teams in each of 3
divisions.
Evaluations - Walk thru at Court One before. Discussion - Player has same
number both nights.
Penny jerseys 1 thru 75 for each player to be evaluated. Should wear baseball or
sweat pants (not nylon or shorts as it’s a wood floor.) If parents are staying,
they can remain outside of gym and watch, it will be up to Court One. After
evaluations, process is to selection, to coaches, then they pay. Discussion of
1st and 2nd night process.
Date of notification - Mid March and breaking teams out. Bob has three
applications so far; for U-14 coaches to date. Will need to get more. U10 will
take a while and could be end of March. Coaches will get player lists ASAP.
Should all be done by Spring Break. Coach becomes the face of the H.Jr.Rams
baseball at that point. Brad encouraged to get High School players out to the
Jr. Rams practices. J.T. attempts to get some MSU players out also.
Rules - We play in the Mason league and follow the Pony league rules. These
can be different, but we follow these rules up front. Rules are different for
tournaments Eg. 10 year olds lead off. Upper competitive teams play this way,
ope divisions have 65 ft. bases and lead off.
Fund-raising - Discussion. Jeff talked about three tournaments, Memorial Day
through Father’s Day. We could help possibly with the U12 or U14 or help with
our fields. Could sell concessions. Discussed Hungary Howies - still missing 75
cards worth approx. $750.00. They do not expire and he still has 29 that need to
be sold. We made $545.00 last year with this fund-raiser. They sell for $10.00
each.
Fund-raising (continued) - Jeff discussed selling the ESPN Magazine. It is a
2-year subscription for $40.00 and we keep $30.00. Mark Stiles discussed another
magazine subscription idea. Zap Zone fund-raiser and suggestion by Bob about
selling concessions. We need to coordinate this with the Varsity Baseball
Booster. From Jeff - we need to do this sooner than later. Jeff has Sponsorship
Forms from last year to buy banners for the ball field fences. Jeff will send
these out.
Work crews to clean-up Elliott field - To set a date to do maintenance, any
group that is willing to do this, Tim would welcome. Any repair or maintenance
donated would be great. U10 field need a lot of work
Priority for $$$ - Equipment; Catcher’s equipment, batting tees, training stuff,
batting helmets (potential problem with sharing helmets is head lice but we will
make helmets available.)
Suggestion for date of announcement - Email to be sent to all for
evaluations.
Evaluations to be done by? – Board member (conflict of interest?) Going with
numbers by data selection. Member could ste aside and exclude self from age
group of their player. There is a fine line of who can/wants to help. Too many
can be a problem, too few makes for long hard work. Board will make every
attempt to make it fair.
We will have catcher’s gear but player can bring their own. Player should bring
their favorite bat. Whatever player brings, it should have their name on their
equipment.
Disclaimer Form - Court One review; Bob would prefer they bring this with but he
will bring if he gets any in the mail with the registration forms.
Coaches Clinic - Went very well, well run very good clinic and beneficial. If
you want coaches information, Bob has it and can send it out, but Brad still has
many outstanding fees from 2008 - refunds(several due, approx. 10 -12) they
didn’t fulfill the payment agreement ($600.00 - $700.00).
Uniforms - Tagging with a marker; sizes will now be coded to keep better
track of uniforms. Will set up a liability for the uniforms distributed. Uniform
change suggestion - Black instead of white pants. More attrition with white
pants, but black is hot and yucky! May need to issue laundry instructions when
distributed.
Mason League Meetings - www.masonpony.org; Website needs to be checked
frequently. Early March watch what is posted.
Umpire/Referees - Only in Holt, if there are problems Bob needs to contacted
about it. They are all paid very well and most do a good job. Holt H.S. taught a
class on refereeing and you can go on line to become certified. Mason also has
an umpire/refereeing clinic.
E) Open Discussion - Topics
None
F) Next meeting, scheduled for after baseball evaluations TBA, end of March
before spring break. Possible same location; TBA. Meeting adjourned - 8:05pm
