Board Meeting Minutes

Jr. Rams Baseball Meeting Minutes

October 28, 2009 Meeting: Called to order at 6:40pm

Present:

Board Members: Brian Kayser, President; Tom Barger, Vice President; Ramona Butterson, Treasurer; Brandee Brooks, Secretary

Coaching Reps: Bill Butterson, U10; Spencer Perales, U12

Board voted and approved the following:

Multi Tier Program:

-          Multi Tier Programs to be to offered on registration form; based on participation and coach availability may or may not be implemented for 2010 season

-          Multi Tier Program to have fixed number of tournaments as opposed to tournament budget

-          Multi Tier Program to hold indoor practices at Lansing Indoor Sports Arena

Player Evaluations:

-          Evaluations to be held at Court One at the end of January – dates to be determined

Registration:

-          Online Registration will be offered along with credit card payments

-          No late registrations to be accepted. Cut off date to be the Friday before Evaluations

-          Payment will be due by February 28^th – no exceptions

-          If checks written for payment and returned; program will only accept cash or credit card in addition to fee for returned check.

-          Adding coach evaluation to Registration Form

Coaching:

-          Email to be sent out immediately for coach sign up

-          Will hold meeting in December to determine coaches; meeting will be mandatory for coaches

Sponsorship Program:

-          New sponsorship program to be implemented per proposal

-          Registration Reduction Program to be offered per proposal

Playing Up:

-          No players will be allowed to play up due to liability issues

-          Letter to go out to general membership explaining policy

Email Program:

-          New email program to be purchased for privacy reasons

-          Brian Kayser to front the money to pay for program; to be reimbursed once there is money in the program

Next meeting: TBD via email

Meeting adjourned at 8:24pm

Board Meeting Minutes

Jr. Ram Baseball Meeting Minutes

October 21, 2009 meeting:

Meeting called to order at 6:36pm

Introductions

Board Members; Brian Kayser, President, Tom Barger, Vice President, Brandee Brooks, Secretary. Bill Butterson, U-10 coach rep. Seven attendees.

Brian Kayser announced as new President due to the resignation of Jeff Steinhaus in light of medical concerns.

Bob Clone announced to be staying on as the Umpire Liaison & Advisor

Treasurer’s Report: See attached.

            Changes in treasurer’s report from previous: Scholarship money deposited into account for $100.00; $20.00 check issued to the State of Michigan for Non-Profit Filing Status; Dave Edleman is working on Tax Return to be completed and filed by November 15, 2009.

Old Business:

           

 - Board voted against fall tryouts due to time constraints, will consider for 2011 season.

 - Uniforms & Equipment: Hats have been ordered to save $1.00 per hat. Still missing 3 uniforms, will contact parents for these.

- Repairs: Dugout Roof - Received quote from Jordan Roofing; Ollesheimer will donate shingles and drip edge; Troy Mariage willing to donate labor.

- First Aid Kits: still trying to collect from coaches & discussed reordering kits for next season

New Business:

- New website is up and running, now able to do online registration and accept credit card payments, therefore coaches will not have to collect player fees.

- Discussed parents printing numbers for children as opposed to pinnies, received negative reaction to this due to concerns of numbering issues and parents remembering the numbers.

- HJRB is in need of a Treasurer due to Brian Kayser moving to the President position. Requested volunteers from attendees. No one volunteered, however Ramona Butterson had volunteered through email. Motion was made and approved to appoint Ramona as Treasurer. Still in need of U14 Coach Rep.

Open Discussion:

- Fund raising proposal: See attached proposal form. Proposal discussed; concerns voiced of vandalism to signs at fields and field naming (do we need approval through Delhi Parks and Rec to place names on backstops?). Board to vote on at later date.

Open Discussion Cont.:

- Sponsorship Drive - See attached proposal form: Discussion on how this affects us as a 501(c)3, board will check with Dave Edleman and vote on at later date.

- Multi Tier Programs - Lengthy discussion. See attached proposal form.

            -Another option to this multi tier program discussed as only offering option to top level players and then lower level players as needed and making it clear that kids may or may not be selected to play on higher tiers.

            -Priority on coaching and who wants to coach extended seasons.

- Tournaments - Discussion on having coaches recommend tournaments at the end of the season. Question on whether to set up a Tournament Committee.

- Coaching - Discussion on having a coach rating on registration form to determine which coaches should be brought back and if there are concerns with coaches.

- Evaluations - Discussion on whether to go back to Court One or use Lansing Indoor Sports Arena. 

            Court One - Tim Gilman does have 2 children in the program and Court One donates back 25% of evaluation fees. Only has a gym and batting cages.

            LISA - Bigger area and turf. Will donate back facility use or clinics.

Decided to go back to Court One for evaluations but utilize LISA for indoor practices

            - Discussion on Coaching Advisors to help with placing teams once rating have been determined - board to review and decide on at later date.

- Evaluation Dates & Coaches Clinics - need to set up meeting with Brad Phillips to discuss these items and determine when he can attend our meeting next.

Next Meeting: TBA, via emails.

Meeting adjourned at 8:20 pm.