CONSTITUTION AND BYLAWS OF HOLT JR. RAMS BASEBALL

May 26, 2009
CONSTITUTION AND BYLAWS OF HOLT JR. RAMS BASEBALL

Amended May of 2009


ARTICLE I: NAME
The name of the nonprofit organization shall be the Holt Jr. Rams Baseball,
hereinafter referred to as HJRB or the “Organization”.
ARTICLE II: OBJECTIVES
The objectives and purposes of this Organization shall be to provide a
structured, competitive baseball program for youth in the Holt-Dimondale
community, where coaches teach and lead by example and the emphasis is on a
positive instructional experience in an environment that promotes sportsmanship,
physical and mental well-being, teamwork and baseball skills development.
ARTICLE III: MEMBERSHIP
Section 1. General Membership

Membership consists of all elected officers, all standing committee members, all
coaches, the Advisory Board, and all parents and guardians of HJRB players.
Section 2. Voting Membership

The Voting Membership consists of the Board of Directors, three Parent
Representatives, three Coaching Representatives and the Advisory Board, which is
comprised of the three head coaches of Holt High School Varsity, Junior Varsity
and Freshman baseball teams. The general membership is entitled to vote during
the election of board members at the July annual meetings.
Section 3. Player Membership

A player candidate who resides in Holt or Dimondale and/or currently attends
Holt Public Schools or Dimondale Public Schools and meets age eligibility
requirements shall be eligible to compete for participation but shall have no
rights, duties or obligations in the management or in the property of the HJRB.
Section 4. Termination of Membership

An active member and/or elected board member may be terminated, after due notice
and an opportunity for hearing, for conduct detrimental to the Organization, by
at least a majority of the voting membership. The Secretary or President shall
provide at least ten (10) days notice to the member to be expelled and to the
members of the Board of Directors prior to the regular or special meeting at
which the matter is to be resolved. The person shall be offered an opportunity
to be heard at that meeting and to present others to testify on his/her behalf,
prior to any final disposition by the Board.
Membership may also be terminated by voluntary withdrawal.
ARTICLE IV: BOARD OF DIRECTORS, OFFICERS, ELECTIONS
Section 1. Board of Directors

The Board of Directors is the governing body for HJRB and directly oversees all
management of the property and affairs of the program. The Board shall establish
the objectives of HJRB and determine the policy for the development of such
objectives. The Board shall have the power to appropriate and expend the
necessary monies as may be needed to accomplish the objectives of the program.
Exceptions are limited to the following restrictions:

1. Individuals who are vendors or employees of vendors who receive payment from
the Organization for goods or services are precluded from serving. They must
disqualify themselves and abstain from voting on any issue from which they may
benefit.

2. Individuals involved with the management of any priority ship or are
employees of any business must disqualify themselves and abstain from voting on
any issue from which they may benefit.


Section 2. Officers

The officers shall be the President, Vice President, Secretary and Treasurer.
Officers shall attend two out of every three consecutive HJRB meetings to remain
in good standing. There will be six volunteer positions; a coaching
representative from each age group and a parent representative from each age
group, which will be approved by the Board of Directors.
Section 3. Term of Office

The officers shall hold office from the time of their election for a two-year
term, July 1 through June 30. All officers, except the Secretary, shall be voted
upon in odd-numbered years. The secretary shall be elected in even-numbered
years, to provide more fluidity to the organization.
Section 4. Vacancies

In the event of a vacancy of one or more of the offices, the vacancy shall be
filled by election at the next meeting of the Organization.
Section 5. Elections

All HJRB members are entitled to vote for election of the officers. Nominations
may be made by any active member prior to the election or from the floor. The
President may appoint a nominating committee to submit a list of nominees to the
membership. A majority of the members present is required to elect an officer.
Votes shall be cast via written ballots.
Election of officers shall be held at the annual July meeting of the HJRB
program. The officers will remain in office until the elections have been held.
The new officers will begin their duties following a one-month transition of
duties from outgoing officers.
When a board member position becomes vacant, due to resignation, termination
or other reasons, the Board of Directors shall, upon recommendation of the
Executive Committee, appoint a member to serve the remainder of the two (2) year
term
ARTICLE V: GOVERNMENT

Section 1. Government

The government of the organization shall be vested in the membership and a
majority of the voting members in attendance at any meeting shall constitute a
quorum. All decisions which include expending funds must be brought to a vote of
the voting membership.
Section 2. President

The President shall be the chief executive officer, and it shall be his/her
responsibility to supervise and coordinate the activities of the organization
and to preside at all meetings.
Section 3. Vice President

In the absence of the President, the Vice President shall perform the duties of
the President, and shall otherwise perform duties assigned by the President and
officers.
Section 4. Secretary

The Secretary shall keep the records and minutes of the organization and shall
maintain a current roll of members and all other documents of value. He/she
shall receive and acknowledge all communications of the organization addressed
to him/her or that may be submitted to him/her by the officers or members and
perform such duties as assigned by the President.
Section 5. Treasurer

The Treasurer shall be custodian and depositor of the funds of the organization,
shall distribute such funds as authorized by a majority membership vote, for
purposes which promote the welfare and objects of this organization. The
Treasurer shall present a financial statement at each meeting and at any time at
the request of the Board, as well as an annual report at the July meeting, prior
to the election of officers.


ARTICLE VI. EXECUTIVE COMMITTEES & STANDING COMMITTEES
Section 1. Executive Committee Composition

The Executive Committee shall have six (6) members and be composed of the
President, Vice President, Secretary and Treasurer, the coaching representative
and the parent representative.
Section 2. Executive Committee Duties

The Executive Committee, under the direction of the President, shall prepare
policies, programs, and budgets for discussion, revision, and approval by the
Board of Directors.
Section 3. The Standing Committees for this Organization shall be:

1. Rules Committee.

The Rules Committee shall investigate, consider, and may recommend for adoption
by the Board of Directors, supplemental playing rules and/or regulations not
specifically provided for by HRJB or USA Baseball. The Committee shall select
one (1) member to be the liaison with the local Umpire Association. The
Committee shall establish procedures to critique the officials working
Organization games and shall present the results to the Umpire Association in
the interest of improving all umpiring.

2. Publicity Committee.

The Publicity Committee shall promote the Organization and its programs among
the general public and keep the membership informed of the policies, issues,
programs, and activities of the Organization.

3. Equipment and Uniforms Committee.

The Equipment and Uniforms Committee will report to the Board of Directors and
shall maintain inventory of all equipment and other supplies of the Organization
and distribute such equipment and supplies to the members of the Organization as
required supporting the Organization's programs. The Equipment Committee will
keep a suitable ledger of equipment out on loan and of monies due the
Organization for rental/use of equipment during off-season play. New equipment
or supplies shall be purchased by this Committee. Prior Board of Directors
approval shall be required. This committee shall further be responsible for
developing specifications and soliciting bids for jerseys, and shall make
recommendations to the Board of Directors as to vendors; quantity, quality and
colors of jerseys and socks; and proposed contract agreement.

4. Fund Raising Committee.

The Fund Raising Committee shall select, subject to Board of Director approval,
the fund raising activities of the Organization and supervise the participation
of the membership in these activities. The Vice President shall be the
Chairperson of the Fund Raising Committee.

5. Fields and Umpires Committee.

The Fields and Umpires Committee shall be responsible for securing maintenance
and accessibility to all HJRB baseball fields for games and practices, and
supplying coaches with base barrel keys. This committee will also interview,
hire and review performance of all umpires for the league and arrange for
payment of said umpires. The chair of this committee will provide coaches with a
contact number in the event that umpires fail to show for games.

6. Pictures Committee

The Pictures Committee shall select, subject to Board of Directors approval, the
vendor who will be responsible for taking the team pictures. The Committee will
determine the scheduling of the teams, supervise the taking of pictures, and
handle the distribution of all pictures. Arrangements must be made to have
additional pictures of each team provided for the sponsor plaques.

7. Budget Committee.

The Budget Committee will be responsible for the development of fiscal year
budget to be adopted by the Board of Directors. The Treasurer will chair this
Committee.

8. Ethics and Disciplinary Committee.

The Ethics and Disciplinary Committee shall establish and revise, as needed,
various codes of conduct contracts for players, coaches and spectators. When
necessary, the committee will review and act upon all disputes regarding
infractions of the HJRB Rules and Regulations. The Committee shall consist of
the Executive committee of the board under whose jurisdiction the disputed
activity occurred. Decisions of the Disciplinary Committee shall be final.
Due process should be followed.

First offense: 1 game suspension

Second offense: 3 game suspension

Third offense: Season suspension

Forth offense: Lifetime
Depending on the violation, a member’s disciplinary action could forego the
due process list above.
Section 4. Special Committees

The President, or a majority vote of the Board of Directors, may establish
ad-hoc committees for specific purposes as necessary. The Chairperson may be any
active member of the Organization and the Committee may meet as required for its
purpose. A report on its membership and activities shall be submitted prior to
the Annual Meeting. The Committee shall terminate at the completion of its
assignment or at the next Annual Meeting.

Section 5. Committee Chairperson.

Chairpersons for the Standing Committees shall be appointed annually by the
President from those members of the Board who are not on the Executive
Committee, except where noted otherwise.
Section 6. Committee Members.

Each Chairperson shall select at his/her discretion at least two (2) members of
the Organization to serve on the Committee. Members may serve on more than one
Committee or as an officer or administrator on a Committee.
Section 7. Committee Meetings.

Each Standing Committee is required to meet formally as needed prior to the
Annual Meeting. A Committee member should be delegated to take attendance and
minutes at any meeting of the Committee.
Section 8. Annual Report.

Prior to the Annual Meeting, each Committee Chairperson shall file a written
report with the Secretary of the Organization on the Committee's membership. The
Secretary shall make such reports available to any Organization member at
his/her request.
ARTICLE VII: MEETINGS
Section 1. Meetings

Meetings shall be held at times and places agreed to by the membership or upon
reasonable notice to the membership by any officer of the organization. All
meetings shall be open to all members and the public.
Section 2. Regular Meetings

Meetings of the Board of Directors shall be open to all members of the
Organization for the first fifteen (15) minutes for the purpose of bringing
items of concern to the attention of the board. Members may stay for the
remainder of the meeting but will not be allowed to speak during the business
session. The Board, during any regular or special meeting may, upon a vote of
the majority of the Board members present, exclude all persons other than those
serving on the Board, or whose presence is required by the Board from attending
all or any portion of the meeting.
Section 3. Special Meetings

Special meetings of the Board of Directors may be called by the President or by
at least five (5) members of the HJRB. The Secretary or President shall notify
members of the Board of the date, time and place of the meeting at least five
(5) days in advance.
Section 4. Order of Business

The order of business for meetings of the Board of Directors shall be as
follows:

1. Roll call of the Board of Directors.

2. Public comment.

3. Minutes of the previous meeting.

4. Treasurer's report.

5. Executive Committee reports.

6. Communications.

7. Standing Committee reports.

8. Other Committee reports.

9. Old business.

10. New business.

11. Adjournment.
Section 5. Annual Meeting Order of Business

The order of business at the Annual Meeting in July shall be to elect members to
the Board of Directors.
Section 6. Voting

A simple majority of the voting members present shall constitute a quorum to
transact business. No member shall cast more than one vote.




ARTICLE VIII: FINANCIAL POLICY
Section 1. Financial Decisions and Disbursement of Funds

All matters pertaining to the finances of the HJRB, including disbursement of
funds will be decided by the Board of Directors. All funds of Jr. Rams Baseball
shall be placed in a bank account in the name of Jr. Rams Baseball. The HJRB
Fiscal Year runs concurrent to the calendar year.
Section 2. Registration Fees

Player registration fees will be set by the Board of Directors on a regular
basis depending on the needs of the program. Fees will be established based on
expenses of the program, but will be kept to the minimum possible. Cases in
which it is demonstrated that a player in unable to participate for financial
reasons will receive special consideration by the Board.
Section 3. Solicitation of Funds

The Board shall not permit the disbursement of funds in the name of HJRB until
they have been placed in the Holt Jr. Rams Baseball bank account.
Section 4. Compensation

No Director, Officer, Coach or Member of HJRB shall receive, directly or
indirectly, any salary or compensation from HJRB for services rendered as a
Director, Officer, Member or Coach.
Section 5. Disbursements

All monies received shall be deposited to the credit of HJRB in a local bank
account, and all disbursements over $50.00 shall be made by check. All checks
shall be signed by the HJRB Treasurer. Any disbursements over $100 shall be
signed by the Holt Jr. Rams Baseball Treasurer and one other member of the Board
of Directors.
Section 6. Charitable Organization

Said organization is organized exclusively for charitable, religious,
educational, and scientific purposes, including for such purposes, the making of
distributions to organizations that qualify as exempt organizations under
section 501(c)(3) of the Internal Revenue Code, or corresponding section of any
future federal tax code.
Section 7. Dissolution

In the event of the dissolution of the HRJB organization, assets shall be
distributed for one or more exempt purposes within the meaning of section
501(c)(3) of the Internal Revenue Code, or corresponding section of any future
federal tax code, or shall be distributed to the federal government, or to a
state or local government, for a public purpose. Any such assets not disposed of
shall be disposed of by a Court of Competent Jurisdiction of the county in which
the principal office of the organization is then located, exclusively for such
purposes or to such organization or organizations, as said Court shall
determine, which are organized and operated exclusively for such purposes.
ARTICLE IX: VOLUNTEERS
Section 1. Volunteers

The HJRB Board of Directors may conduct a background check for any member who
acts in an official capacity on behalf of HJRB, including but not limited to
officers, coaches, sponsors, and other program officials. Any requirement for
background checks shall be determined by the Board of Directors as needed.
Section 2. Coaches

Any person interested in coaching HJRB will be required to complete required
training sessions and to submit an application to the HJRB Board of Directors.
Each application will be reviewed by a Committee and coaches will be appointed
by the Board of Directors. All selected coaches and assistant coaches will be
required to sign and comply with the HJRB Coach’s Creed, and are subject to
background checks.
ARTICLE X: AMENDMENTS TO BYLAWS

Section 1. Bylaws Changes

This Constitution and these Bylaws may be amended at any meeting by a vote of
two-thirds (2/3) of the voting membership present; provided that written notice
of the proposed amendment is mailed or emailed to the last known address of all
members at least ten (10) days prior to any scheduled meeting.
Section 2. Enactment

These bylaws shall be effective immediately following their adoption by a
majority vote of the voting members present at any duly held meeting of the Holt
Jr. Rams Baseball Board of Directors.
These bylaws were approved by Holt Jr. Rams Baseball Board of Directors on
March 4, 2008.